Overview

We are seeking experienced Receptionist to join our small but rapidly expanding office to provide a first class range of reception, switchboard and catering services to the firm’s internal and external clients. We are located in the heart of Munich and offer a modern working environment. You will have at least 2 years’ experience providing reception support services within a professional services environment, be fluent in both German and English, be personable and a team player.

Job Purpose:

To provide a first class range of reception, switchboard and catering services to the firm’s internal and external customers in a dynamic and multilingual environment. This role is reporting to the Office Manager.

Job profile:

To assist with the provision of an exceptional, proactive and detail conscious service in relation to:

  • Greeting, meeting and directing internal clients and external clients as required
  • Ensure that calls to the switchboard are answered and directed in a prompt, efficient and professional manner
  • Take messages on behalf of internal/external clients and ensure that they are passed on promptly and clearly
  • Assist clients with other business services as required
  • Assist with catering and hospitality requirements
  • Ensure the efficient booking, maintenance and utilisation of the conference rooms
  • Arranging video conferences
  • Ensure maintenance issues are promptly communicated to the relevant persons
  • Promoting the professional image of the firm at all times
  • Assisting with travel arrangements and organizing accommodation for staff, clients, and visitors
  • Verifying stocks and office supplies and placing orders accordingly
  • Keeping records of office charges and disbursement and billing them accordingly
  • Organizing breakfasts, lunches at office for staff and clients
  • Assisting Office Manager

Experience & Training

  • A minimum of 2 years’ Reception experience, ideally within a professional corporate services environment
  • Demonstrable experience of dealing with confidential information and maintaining a high level of integrity at all times
  • Excellent oral and written communication skills in German and English
  • Good understanding of all Microsoft Office applications

Skills & Knowledge

  • Very good oral and written skills in German and English
  • Confident with excellent communication skills, ability to relate to people at all levels and deal with issues in an efficient & effective manner
  • Calm, practical and considered common sense approach, resilient
  • Computer literate: knowledge of Outlook, Word, PowerPoint, Excel, Imanage document management system – although training will be given
  • Excellent organisational and administrative skills
  • Reliability, flexibility, loyalty, strong attention to detail and team oriented
  • Willingness to support the team and be proactive in doing so
  • Strong interpersonal skills
  • Ability to prioritize and juggle tasks and remain calm when working under pressure
  • Excellent attention to detail
  • Knowledge of general office systems, i.e. filing, fax, scanner and voicemail
  • Keen sense of humour!

Salary and Benefits

  • Competitive base salary, bonus potential and benefits

About the Company

Sidley’s Munich office, established in 2016, is an important extension of the firm’s services in Europe, as well as a continuation of our dedication to assisting clients in key business centers around the world. The office, which forms an integral part of Sidley’s global Private Equity practice with key hubs in London, New York, Chicago, Texas, California and Singapore, leverages the firm’s culture of teamwork to harness the talents of Sidley’s lawyers across multiple disciplines and four continents.

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